October 19, 2022

ADMINISTRATIVE OFFICER

REF NO: 3/2/1/2022/599

REQUIREMENTS: Applicants must be in possession of a Grade 12 Certificate and National
Diploma in Public Administration / Public Management / Business
Administration / Business Management. Minimum of 1 year experience in
administration environment. Job related knowledge: Public Service Regulation,
Financial procedures, Treasury Regulations, Basic Accounting System (BAS)
and Logistical Information System (LOGIS). Job related skills: Computer
literacy, interpersonal skills, organising and planning skills, communication
skills (written and verbal), analytical skills, problem solving skills and financial
management skills.

DUTIES: Render financial management services. Facilitate, plan, oversee, drive the
timely and accurate preparation of the annual budget in line with Public Finance
Management Act (PFMA), Treasury Regulations Strategic priorities weekly /
monthly / quarterly. Compile Demand Management Plan (DMP), Medium Term
Expenditure Framework (MTEF), Adjustment Estimates (AE) and Estimated
National Expenditure (ENE). Oversee effective, efficient and economical
utilisation of funds. Document and communicate procedures for accessing and
shifting of funds. Coordinate budgeting, audit and financial functions.
Administer Subsistence and Travel claims and other related expenditure.
Administer the procurement of goods and services. Compile and maintain the
Demand Management Plan. Facilitate supply chain management services.
Facilitate monthly, quarterly and annual reporting on supply chain
management related matters. Control over safekeeping, utilisation and
maintenance of all assets. Ensure proper administration of sourcing and
evaluation of quotations. Capture goods and services on the system (LOGIS,
etc). Handle queries from internal and external clients relating to supply chain
matters. Render general office support services. Supervise, motivate and
develop staff through individual performance agreements. Provide assistance
in the development and / or review of the operational plan. Compile various
submissions / memoranda and responses. Attend to queries from Internal
Audit. Administer leave forms / attend to queries. Make travel / conference
bookings and confirmations. Provide secretariat services. Provide records
keeping. Checking draft minutes for accuracy against recording or notes.
Administer assets. Maintain asset register. Liaise with asset unit during asset
verification. Manage outgoing and on-going assets. Allocate equipment to
officials

APPLICATIONS : Applications can be submitted by post to:

Private Bag X09 Hatfield, 0028 or
hand delivered during office hours to: Suncardia building, 6 th floor, 524 Corner
Stanza Bopape and Steve Biko Street, Arcadia, 0083.

Leave a Reply

Your email address will not be published. Required fields are marked *