October 20, 2022


REF NO: DOT 29/09/2022

CENTRE : Head Office-KWT

REQUIREMENTS : National Senior Certificate with typing as a subject or any other training
course/qualification that will enable the person to perform the work
satisfactorily. 2 year’s relevant experience. Knowledge: Excellent language
skills and the ability to communicate well with people at different levels and
from different backgrounds. Good telephone etiquette. Computer literacy and
be able to work will all Microsoft Applications and the related systems. Sound
organisational skills. High level of reliability. Excellent written communication
skills. Ability to act with tact and discretion. Good grooming and presentation.

DUTIES : Provide a secretarial support service to the office: Receive telephone calls and
refer the calls to the correct persons. Receive visitors to the office. Co-ordinate
appointments with the Appointments Secretary. Types documents for the staff
within the office. Operate office equipment like fax machines and photocopiers.
Provides a clerical support service to the office: Liaise with travel agencies to
make travel arrangements for the staff of the office. Arrange meetings and
events for the office. Identify venues, invite role players, and organise
refreshments. Process the travel and subsistence claims of the staff of theoffice. Draft routine correspondence and reports. Administer matters like leave registers and telephone accounts. Handle the procurement of standard items like stationary, refreshments etc. Remain up to date with regard to prescripts/policies and procedures applicable to her/his work terrain: Study the
relevant Public Service and departmental prescripts/policies and other documents to ensure that the application thereof is understood properly. Remain abreast with the procedures and processes that apply in the particular office.

ENQUIRIES : can be directed to Mr M.L Ngcobo / Mrs N. Nyamakazi Tel No: 043 604 7455 /
NOTE : In terms of departmental EE targets, African females with disabilities are
encouraged to apply.

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