October 24, 2022

SENIOR SECRETARY GRADE II

CENTRE : Erasmuskloof, Pretoria


REQUIREMENTS : Grade 12. Secretarial/Admin practices experience will be an advantage.
Special requirements (skills needed): Computer literacy (Microsoft Word,
Excel, and PowerPoint). Typing skills. Communicate effectively (written &
verbal) in English. Analytical and innovative thinking as well as problem solving
skills. Excellent interpersonal skills. Sound organizational skills. High level of
reliability. Ability to act with tact and discretion. Good people skills. Ability to do
research and analyse documents and situations. Excellent secretarial skills.


DUTIES : Provide a secretarial support service. Record appointments and events and
manage the Director’s diary. Receive telephone calls and refer to the correct
role players. Provide secretarial functions in board meetings. Write/type
documents, memorandums, letters and reports. Compile agendas and take
minutes during meetings. Compile minutes correctly. Deal with classified files
and documents. Arrange meetings and events for the Director. Process the
travel and subsistence claims for the Director. Identify venues, invite role
players, and organise refreshments and set up schedules for meetings and
events. Collect all relevant documents for meetings. Liaise with travel agencies
to make travel arrangements. Prepare briefing and notes for the Director as
required. Keep a filing system. Operate office equipment. Order and purchase
stationary. Keep updated with policy and procedures. Co-ordinate logistical
arrangements for meetings when required, as well as for visitors.


ENQUIRIES : Ms T.T. Monaiwa Tel No: (012) 671 5099


APPLICATIONS : Department of Defence, South African Military Health Service, Private Bag
X102, Centurion, 0046, or maybe hand delivered to LEW Building, cnr
Selborne and Trichard Ave, Lyttelton.

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