November 8, 2022

ASSISTANT DIRECTOR: ADMINISTRATION

CENTRE : KwaZulu-Natal (Pietermaritzburg)

REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate and National
Diploma in Public Administration / Public Management / Business
Administration / Business Management. Minimum of 3 years’ experience at
supervisory level in administration environment. Job related knowledge:
Knowledge of Supply Chain Management process. Knowledge of government
systems and structures. Public Service Regulations, Treasury Regulations,
Public Finance Management Act (PFMA) and Preferential Procurement Policy
Framework Act (PPPFMA). Knowledge of Department transversal systems
(Basic Accounting System (BAS), Personnel and Salary Administration
(PERSAL), Logistical Information System (LOGIS). Job related skills: Planning
and organising skills, Analytical skills, Documents management skills, Office
management skills, Financial management skills, Interpersonal skills,
Computer skills, Resources planning skills, Time management skills,
Communication skills (verbal and written), Problem solving and decision-
making skills. A valid driver’s licence. Willing to travel and / or work irregular
hours. Ability to work under pressure.

DUTIES : Facilitate the coordination of financial management services. Ensure sufficient
budget for expenditure incurred. Verify correctness of invoices. Compile budget inputs. Ensure that Medium-Term Expenditure Framework (MTEF) processes
are adhered to. Verify that expenditure is within the correct allocation. Take
precaution of unauthorised, wasteful or fruitless irregular expenditure. Provide
administrative support services. Coordinate the development / reviewal of
operational / strategic plan. Manage logistical arrangements. Render office
accommodation services. Administer registry services. Compile reports. Attend
to queries from Internal Audit. Provide secretariat support services. Edit
minutes drafted. Coordinate procurement of goods and services. Coordinate
the compilation of Demand Management Plan. Facilitate supply chain
management services. Facilitate monthly, quarterly and annual reporting on
supply chain management related matters. Manage the safekeeping, utilisation
and maintenance of all assets. Ensure proper administration of sourcing and
evaluation of quotations. Handle queries from internal and external clients
relating to supply chain matters.

Monitor compliance with regards to the implementation, interpretation and application of administrative policies. Promote adherence to policies such as PFMA, Procurement, Human
Resource, Transport and Record management policies. Develop
administrative policy procedures and provide inputs for policy development.
Administer the coordination of human resources support services. Coordinate
all training requirements and activities. Coordinate the component equity plan
and ensure vacancies are filled accordingly. Coordinate recruitment process.
Coordinate leave record. Ensure that quarterly and annual Employee
Performance Management and Development System (EPMDS) evaluations for
the component are done.


ENQUIRIES : Ms N Monyake Tel No: (033) 355 2900


APPLICATIONS : Applications can be submitted by post to: Private Bag X9132, Pietermaritzburg,
3200 or hand delivered during office hours to: 1st Floor, 270 Jabu Ndlovu
Street, Pietermaritzburg, 3200.


NOTE : African and Coloured Males and African, Coloured, Indian and White Females
and Persons with disabilities are encouraged to apply.

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