November 21, 2022

ASSISTANT DIRECTOR: HUMAN RESOURCE ADMINISTRATION

CENTRE : KwaZulu Natal (Pietermaritzburg)

REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate and a National
Diploma (NQF Level 6) in Human Resource Management / Labour Relations /
Human Resource Development / Public Administration / Public Management.
Personnel and Salary Administration (PERSAL) certificate, PERSAL Leave
Administration certificate. Knowledge and experience in pension
administration. Minimum of 3 years’ supervisory experience in Human
Resource Management environment. Job related knowledge: Knowledge of
the Employment Equity Act, Public Service Regulations, Basic Conditions of
Employment Act, Public Service Act, Skills Development Act, Labour Relations
Act, Public Service Co-ordinating Bargaining Council (PSCBC) Resolutions,
Promotion of Access to Information Act (PAIA) and Promotion of Administrative
Justice Act (PAJA), Public Finance Management Act. Job related skills:
Computer skills, Report writing skills, Communication skills, Interpersonal skills
and Problem-solving skills. A valid driver’s licence.

DUTIES : Implement and monitor human resources prescripts. Implement human
resource management resolutions. Keep employees well informed on new
developments of human resource prescripts. Monitor employee benefits and
conditions of service. Oversee processing of service terminations timeously.
Check and ensure correct completion / submission of pension forms including
nomination forms. Keep and maintain database for submitted cases to
Government Employees Pension Fund (GEPF). Follow-up on all outstanding
pension claims with GEPF. Assist deceased employee’s family to claim funeral
benefit from GEPF. Identify, draw and keep annual list of all employees due for
retirement. Make payment follow-ups and attend to pension queries. Provide
feedback to pension beneficiaries. Recover all liabilities from pension
proceeds. Coordinate / conduct service benefits workshops. Ensure
compliance with the relevant prescripts when processing allowances. Ensure
correct implementation of allowances on PERSAL e.g. Housing, Acting etc.
Approve leave transactions and ensure that correct codes are used. Ensure
that leave applications comply with policies and prescripts. Ensure submission
of leave plans and adherence thereof. Verify correctness of incapacity
applications and ensure timeous submission to the Health Risk Manager.
Liaise with the Health Risk Manager regarding submitted incapacity
applications. Implement decision and advice / inform the applicant about the
outcome of incapacity application. Verify over granted leave prior to service
termination of officials.

Check and verify leave gratuity / discounting
calculations and ensure correctness. Conduct workshops / induction on leave.
Conduct leave audit. Facilitate and implement performance management,
training and development. Check the database of Personal Development Plans
(PDPs). Consolidate Provincial inputs of Workplace Skills Plan (WSP) which
addresses skills requirements. Check compliance of submissions of
employees requiring training. Coordinate Provincial training and development
activities. Consolidate training statistics. Approve Employee Performance
Management and Development System (EPMDS) documents on PERSAL.
Ensure that EPMS stats is updated and submitted weekly. Arrange Moderating
Committee (MC) meetings. Check and quality assure MC outcome letters.
Compile memo for approval of performance rewards. Approve / authorize
implemented performance rewards. Register System Change Control (SCC) to
correct service records of employees after payment of pay progression. Do
arrangements to process payments of employees who terminated service with
the Department. Arrange meetings to discuss dissatisfaction cases. Monitor
and implement recruitment and selection. Check funded and vacant post on
PERSAL. Verify submission and supporting documents for advertisement.
Ensure that employment equity targets are updated. Monitor adherence to
recruitment and selection plans. Check minutes and proceedings after the
shortlisting’s process. Check submission for selection of suitable candidates.
Confirm security screening and qualification screening results. Ensure that
posts are filled within the prescribed period. Approve appointments, transfers,
translation on PERSAL. Ensure that officials are correctly placed on PERSAL.
Facilitate and monitor employee relations processes. Monitor disciplinary
cases submitted for compliance with prescribed timeframes. Check progress
on the resolution of cases with National Office. Assist with the implementation
of sanctions. Monitor compilation statistics on disciplinary cases submitted.
Facilitate meetings with organised labour. Provide advise on grievances,
misconduct and discipline matters. Implement the disciplinary hearing
sanctions. Facilitate the resolution of grievance within the prescribed period.

ENQUIRIES : Mrs S Budhoo Tel No: (033) 264 9519

APPLICATIONS : Applications can be submitted by post to Private Bag x 9132, Pietermaritzburg,
0001 or hand delivered to: 270 Jabu Ndlovu Street (formerly known as Loop
Street).

NOTE : Coloured, Indian and White Males and Coloured and White Females and
Persons with disabilities are encouraged to apply.

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