November 21, 2022

ASSISTANT DIRECTOR: SUPPORT SERVICES

CENTRE : KwaZulu Natal (Pietermaritzburg)

REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate and a National
Diploma in Public Administration / Public Management / Business Management
/ Business Administration. Minimum of 3 years’ supervisory experience in the
relevant working environment. Job related knowledge: Knowledge of Human
Resource prescripts. Knowledge of government systems and structure. Public
Financial Management Act (PFMA). Archives Act. Minimum Information
Security Standard (MISS). Knowledge of Departmental transversal systems
(Basic Accounting System (BAS), Personnel and Salary Administration
(PERSAL), Logistical Information System (LOGIS). Job related skills:
Computer literacy, Planning and organising skills, Document management
skills, Office management skills, Financial management skills, Interpersonal
skills, Communication skills (verbal and written), Project management skills
and Resource planning skills. A valid driver’s licence.

DUTIES : Manage resources of the Directorate: Support Services. Compile demand
management plan for the Directorate. Manage capturing of requests on LOGIS.
Compile requisition in line with the demand management plan. Manage
procurement of goods and services for Directorate. Provide administration
support services. Coordinate the submission of monthly reports from business
units. Compile monthly, quarterly and annual reports. Coordinate quarterly
submission of risk register progress reports. Compile and coordinate training
requests submissions. Manage and maintain leave requests for all staff in the
Directorate. Monitor compliance of attendance register. Receive and record
leave plans for all officials in Support services. Circulate leave credits and
manage applications for leave utilisation. Utilisation of Persal to generate leave
reports to conduct leave audits. Facilitate and monitor compliance with
legislative requirements. Keep abreast with changes in policy changes across
Support Services. Draft and publicise policies in conjunction with
Communication Services. Ensure all business units are familiar with changes.
Provide general office administration services. Manage Logs of activities and
completed work. Ensure that completed documents are kept in appropriate
location. Ensure that all correspondence is referenced in accordance with file
plan of the Department. Monitor the inflow of work and compile database to
track workflow across all business units. Manage travel and accommodation
requests across the Directorate. Compile submissions and response on behalf
of the Directorate.

ENQUIRIES : Ms Y Ngubane Tel No: (033) 264 9500

APPLICATIONS : Applications can be submitted by post to Private Bag x 9132, Pietermaritzburg,
0001 or hand delivered to: 270 Jabu Ndlovu Street (formerly known as Loop
Street).
NOTE : Coloured, Indian and White Males and Coloured and White Females and
Persons with disabilities are encouraged to apply.

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