November 21, 2022

ASSISTANT REGISTRAR OF DEEDS: EXAMINATION AND SORTING

CENTRE : western Cape (Cape Town)

REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate and National
Diploma in Law / National Diploma Deeds Registration Law / Buris / B Proc /
LLB. Minimum of 4 years’ experience at junior management level in Deeds
environment. Extensive and proven ability in knowing, interpreting, and
applying various legislation and Acts pertaining to registration of Deeds
including (but not limited to): Deeds Registries Act, Sectional Titles Act,
Ordinances, Proclamations, Case Law, Common Law. Ability to address a
professional audience comfortably. Ability to convey knowledge to others.
Planning and execution skills. Communication skills. Project Management
skills.

DUTIES : Monitor examination of deeds and documents. Check deeds and documents
for registrability and take corrective measures. Grant hearing to Conveyancers,
make ruling and provide guidance. Provide inputs for the update of deeds
practice manual, legislation, and draft circulars. Report on examination team
performance, standards, and turnaround times. Update acts, manuals, and
circulars. Execute deeds. Validate that appointed appearer has signed
execution clause / request for registration. Verify validity date of relevant
certificates. Sign all deeds and documents that are registrable. Report
problems with regard to execution of deeds, to Assistant Registrar of Deeds /
Deputy Registrar of Deeds in charge of execution. Draft reports to court.
Receive the notice of motions and all supporting documents. Peruse notices of
motions and supporting documents. Research the facts there in. Compile a
report to court and attach all relevant documents. Manage the execution of
deeds and documents. Attend to the requests for late and expedited execution
of deeds and arrange for final black booking. Notify conveyancers regarding
problems encountered on deeds at execution and provide guidance. Monitor
execution register for Conveyancers. Reject deeds that are not registrable.
Attend to simultaneous registration with other offices. Manage distribution of
deeds. Verify the information on the distribution list with actual deeds batches
and spot-check. Verify returned deeds against distribution list and initiate
corrective measures. Manage statistics, exception reports and implement
corrective measures. Prevent and address backlogs. Attend to queries relating
to deeds on the system. Authorize request for withdrawal of deeds. Manage
the update procedure manual.

ENQUIRIES : Mr T Clark Tel No: (021) 464 7623

APPLICATIONS : Please ensure that you send your application to Private Bag X9073, Cape
Town, 7975 or Hand deliver it to the Office of the Registrar of Deeds: Cape
Town at 90 Plein Street, Cape Town, 7975 before the closing date as no late
applications will be considered.

NOTE : Applications and supporting documents sent to us that are not specified in the
advertisement for the post that you are applying for will not be accepted. Failure

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