November 21, 2022


CENTRE : KwaZulu Natal (Pietermaritzburg)

REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate. No experience
required. Job related knowledge: Knowledge of registry duties, practices as
well as the ability to capture data and operate a computer. Working knowledge
and understanding of the legislative framework governing the Public Service.
Knowledge of storage and retrieval procedures in terms of the working
environment. Understanding of the work in registry. Job related skills: Planning
and organisation skills, Computer literacy, Language skills and Communication
skills (verbal and written). Interpersonal relations. Flexibility and work within a

DUTIES : Provide registry counter services. Attend to clients. Handle telephonic and
other enquiries received. Receive and register hand delivered mail / files.
Handle incoming and outgoing correspondence. Receive, sort, register and
dispatch all mail. Distribute notices on registry issues. Render an effective filing
and record management service. Opening and close files according to record
classification system. Filling / storage, tracing (electronically / manually) and
retrieval of documents and files. Complete index cards for all files. Operate
office machines in relation to the registry function. Open and maintain Franking
machine register. Frank post, record money and update register on a daily
basis. Undertake spot checks on post to ensure no private post is included.
Lock post in postbag for messengers to deliver to the Post Office. Open and
maintain remittance register. Record all valuable articles as prescribed in the
remittance register. Hand delivers and signs over remittances to finance. Send
wrong remittances back to sender via registered post and record reference
number in register. Keep daily record of number of letters franked. Process
documents for archiving and / disposal. Electronic scanning of files. Sort and
package files for archives and distribution. Compile list of documents to be
archived and submit to the supervisor. Keep records for archived documents.

ENQUIRIES : Mr J Dayanand Tel No: (033) 341 2600

APPLICATIONS : Applications can be submitted by post to Private Bag x 9132, Pietermaritzburg,
0001 or hand delivered to: 270 Jabu Ndlovu Street (formerly known as Loop
NOTE : African, Coloured, Indian and White Males and Coloured and White Females
and Persons with disabilities are encouraged to apply.

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