November 21, 2022

SENIOR ADMINISTRATIVE OFFICER

CENTRE : KwaZulu Natal (Pietermaritzburg)

REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate and a National
Diploma in Public Administration / Public Management / Business
Administration / Business Management. Minimum of 2 years’ experience in
administration environment. Job related knowledge: Knowledge of Public
Service Regulations, Financial procedures, Treasury Regulations and Basic
Accounting System (BAS). Job related skills: Computer literacy, Interpersonal
skills, Organising and planning skills, Communication skills (written and
verbal), Analytical skills, Problem solving skills, Financial management skills
and Report writing skills.

DUTIES : Provide financial management services. Facilitate, plan, oversee, drive the
timely and accurate preparation of the annual budget in line with Public Finance
Management Act (PFMA), Treasury Regulations, Strategic priorities weekly /
monthly / quarterly. Compile Demand Management Plan (DMP), Medium Term
Expenditure Framework (MTEF), Adjustment Estimates (AE) and Estimated
National Expenditure (ENE). Oversee effective, efficient and economical
utilisation of funds. Document and communicate procedures for accessing and
shifting of funds. Coordinate budgeting, auditing and financial functions. Verify
transport and subsistence, sundry and overtime payments. Administer the
procurement of goods and services. Compile, manage and maintain the
Demand Management Plan. Facilitate supply chain management services.
Facilitate monthly, quarterly and annual reporting on supply chain
management related matters. Control over safekeeping, utilisation and
maintenance of all assets. Ensure proper administration of sourcing and
evaluation of quotations. Capture and authorise goods / services on Logistical
Information System (LOGIS). Handle queries from internal and external clients
relating to supply chain matters. Render general office support services.
Supervise, motivate and develop staff through individual performance
agreements. Provide assistance in the developing / reviewing of operational28
plan. Compile various submissions / memoranda and responses. Attend to
queries from Internal Audit. Administer leave forms / attend to queries. Make
travel / conference bookings and confirmations. Provide secretariat services.
Administer asset. Maintain asset register. Liaise with asset unit during asset
verification. Manage outgoing and on-going assets. Allocate equipment to
officials.

ENQUIRIES : Ms N Mokoena Tel No: (033) 264 9500

APPLICATIONS : Applications can be submitted by post to Private Bag x 9132, Pietermaritzburg,
0001 or hand delivered to: 270 Jabu Ndlovu Street (formerly known as Loop
Street).

NOTE : White Males and African, Coloured and White Females and Persons with
disabilities are encouraged to apply.

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