November 21, 2022

SENIOR ADMINISTRATIVE OFFICER

CENTRE : KwaZulu Natal (Pietermaritzburg)

REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate and a National
Diploma in Public Administration / Management or Administrative
Management. Minimum of 2 years’ experience in administrative related work.
Ability to carry out supply chain management activities. Job related knowledge:
Knowledge of supply chain management. Knowledge of projects and process.
Knowledge of government legislation. Job related skills: Time management
skills. Planning and organisation skills. Decision making skills. Computer
literacy, analytical skills and telephone etiquette. Interpersonal and
communication skills. A valid driver’s licence and ability to work under
pressure

DUTIES : Develop, administer and maintain restitution land claims database. Maintain
the implementation of the file plan in the office. Check the quality of
standardised files. Compile the report of standardised files and inventory.
Provide land restitution claims related information. Compile spreadsheet on
letters compiled for claimant. Give claimants accurate information regarding
the status of their claims. Respond to general enquiries about the lodgement
of land claims. Provide registry services. Receive and issue brown files not
scanned on the Electronic Document Management (EDM). Receive and
register incoming files. Keep records of files and collected information for
existing land claims. Ensure that registry rules are adhered to by officials.
Monitor access to the registry system. Monitor and control movement of files
by registering them on movement control sheet. Conduct file audit to ensure
that no files are kept for more than 5 days in officials offices unless the official
ask for extension. File indexing. Spot check on files at registry / incident audit.
Maintain a filing system. Capture approved projects or files for easy retrieval in
registry and create file numbers for approved Section 42D, Section 42C and
Section 42E.Update and provide land claims information to project teams to
enable the acceptance and gazetting of claims. Receive and register incoming
and approved files. Update the status of claims on the approved acceptance
research report, non-compliant, dismissed deferred and gazetted claims.
Ensure that new information received from operational units is captured on
spreadsheets. Keep statistics of files captured on spreadsheets and report
monthly. Coordinate and execute other administrative duties. Provide clerical
support services to the Directorate. Provide personnel administration clerical
support services. Provide financial administration services in the component.
Process documents for archival and disposal. Operate office machine in
relation to registry functions.

ENQUIRIES : Mr NP Mdluli Tel No: (033) 341 2666

APPLICATIONS : Applications can be submitted by post to Private Bag x 9132, Pietermaritzburg,
0001 or hand delivered to: 270 Jabu Ndlovu Street (formerly known as Loop
Street).
NOTE : Coloured and White Males and African, Coloured and Indian Females and
Persons with disabilities are encouraged to apply.

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