November 21, 2022


CENTRE : Eastern Cape (King Williams Town)

REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate and A National
Diploma / Degree in Public Management / Administration / Administrative
Information Management / Deeds Registration Law. Minimum of 3 years’
experience at a level Control Deeds Registration Clerk / Junior Examiner /
Minimum of 5 years’ experience at a level of Chief Deeds Registration Clerk.
Appropriate knowledge on registration of Deeds. Knowledge of document
Tracking Systems (DOTS). Knowledge of Deeds Registration Systems (DRS),
Client relations, Computer literacy, Computer software skills, Good written and
verbal communication skills. Organising skills, filling skills, Archiving skills,
Good interpersonal skills, Liaison skills, Supervisory skills, People
management skills, Time management skills, Strong prioritisation skills and
Customer services.

DUTIES : Coordinate the functioning of the image scanning section. Analyse workload,
workflow and processes and take corrective measures. Analyse the statistics
register, exception report and advise supervisor. Analyse status reports and
quality assurance report and draft final report and submit to supervisor.
Oversee control of archive. Attend to malfunctioning of system, response time
and faulty equipment. Update procedure manuals. Coordinate the process of
expedited deeds, Coordinate image scanning related queries. Attend to
queries, errors and take corrective measures. Identify shortcomings on system
and make recommendations. Facilitate approved request for expedited
delivery. Facilitate rectification process and approved rescanning of deeds and
documents. Quality control of image scanning processes. Identify system
errors and implement corrective measures. Analyse non-verified deeds and
documents and take corrective measures and report to management. Monitor
the archiving of records. Ensure that the strong room is of appropriate room
temperature for archiving. Ensure the environment of the storage for microfilm
rolls is in accordance with required standards.

ENQUIRIES : Ms D Loock Tel No: (043) 642 274126

APPLICATIONS : Please ensure that you send your application to Private Bag X7402 King
William’s Town 5600 or Hand deliver it to the Office of the Registrar of Deeds:
King Williams Town at 113 Alexander Road King William’s Town 5601 before
the closing date as no late applications will be considered.

NOTE : Applications and supporting documents sent to us that are not specified in the
advertisement for the post that you are applying for will not be accepted. Failure
to do this will result in the application being disqualified. Coloured, Indian and
White Males and African, Coloured and Indian Females and Persons with
disabilities are encouraged to apply.

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